This page is designed to give you a glimpse into various ministry and leadership topics. Contact me for more information on each topic and/or go to my social media spots to generate discussion. I’m happy to expand on the information presented, answer questions, or set up a coaching time with you too.
Prior to every ministry event, we have a Huddle Time, a 7-10 minute gathering of the team in which I give updates, announcements, short trainings and lead a time of prayer. To the left is a picture of the team in a Huddle Time. Huddle Times have proven to be an important part of our ministry.
While I love doing our Huddle Times in person, I was finding that when services went long (yes, that happens at my church too) we lost this precious team time. I also found as we added in more services, parents were often staying for a second service, meaning that kids were being left in our nurseries during what was our Huddle Time. This would mean that our early childhood team were not able to attend our Huddle Times. Sooooo… I came up with the idea of trying Video Huddle Times! Total Game Changer!
Self-Scheduling = A Tale of Perseverance
We transitioned by having paper sign-ups for November and December. I had a set of sign-up sheets in our Early Childhood area, one at the desk for our hospitality team, and one in our Elementary area. I also gave advanced warning that this was going to be taking place (e-mails, Huddle Times, Video Huddle Times). I was afraid that we’d have holes within our schedule, but was AMAZED that we didn’t!!
Next, I trained my new assistant to transfer the paper sign-ups into our Planning Center (PCO) scheduling tool (it’s an online scheduling system). This allowed team members to receive reminder e-mails from PCO, which got them used to interacting with the PCO app. I posted instructions within the Video Huddle Times about how to use PCO too.
We are in the final phase of this transition into self-scheduling where we are NOT using paper sign-ups for January and February, but are moving ahead with asking the team to schedule themselves using PCO. There is some resistance and there have been a few requests for us to use paper sign-ups (because they worked so well), but we are pushing forward towards online sign-ups only. For those team members who are resistant to this change, I’m asking them to e-mail their schedules to my assistant. She will then schedule them within PCO and set up a time to train them too. I am also sharing the stories of success with this new process via e-mails, Video Huddle Times and at our Huddle Time on Sundays too. I also have my assistant checking in with people while they are at church, in case she can do a quick tutorial with them.